The Chimpanzee – Social Tips For Internship Survival

“5 Tips for Impressing Your Boss at an Internship”

In the African jungle, chimpanzees groom each other daily to solidify bonds with other community members. In the corporate jungle, helping out your co-workers during an internship can also help you develop relationships and improve your chances of survival.

According to the National Association of Colleges and Employers, as the economy improves paid internships are on the rise. However, whether you are interning for a salary or for the learning experience, the relationships you develop at an internship will lead to valuable references and recommendations for the next steps in your career. Of all of these relationships, the one that you have with your boss is probably the most important. So how do you make the most of that opportunity? Here are five tips for impressing your boss at an internship.

1. Act like an employee.

One of the biggest mistakes interns make is acting as though an internship is just something that they are required to do. To make the most of your internship, whether it is paid or not, pick out the most positive cues that full-time employees are giving and follow them. For example, dress like others in the office even if the dress code for interns is more relaxed; offer to take a turn and bring in a treat if the office you’re working in has a snack day; or re-fill the coffee machine or copier as often as you can if it’s a shared responsibility. Make yourself part of the team and show that you have the savvy to fit into the environment of the workplace.

2. Keep busy – even when there is no work to do.

Since even a paid intern isn’t likely to be making as much as a full-time employee, managers often assign tasks to full-time employees first. By the end of the week, this might mean that there is no work for you to do. You should always ask your manager first if there is something to be done, but if there isn’t any work or your manager isn’t available, see what you can do besides surfing the internet. If the office plants need dusting or the shared copy room needs tidying, lend a hand. Offering to do filing for employees who seem to be drowning at their desks or just an extra hand to put together marketing packets will get you noticed as someone who is proactive and motivated. Even if your offers are not needed at the moment, advertising that you are available and enthusiastic will leave a great impression.

3. Be yourself.

When you leave your internship, you want others to remember you as a person, not as the temporary summer intern. The best way to make an impression is to be yourself, and not try to be someone else for the sake of impressing others. Be friendly, discuss common interests, and don’t be afraid to strike up a conversation with someone you haven’t met yet. They could be a valuable reference.

4. Keep a positive attitude.

Interns have a unique place in the office hierarchy, and occasionally this can engender bad feelings. For instance, a manager might assign a project to an intern that a full-time employee wanted to work on. This isn’t any fault of the intern’s, but it isn’t as though the intern can re-assign the project to the employee who wanted it, either. When office conflicts like these come up, it’s best to keep a positive attitude and not get caught up in recriminations. The worst thing you can do is be remembered as the intern who couldn’t rise above office politics.

5. End with a thank you.

Whether or not you learned anything impressive during your internship, if you want to encourage your boss to remember you in a positive light you should make an effort to thank him or her before your departure. Save the thank you letter for your next job interview; schedule a face to face meeting with your manager and let him or her know what you learned because of their leadership and direction. At this stage, it’s okay to exaggerate a little – for instance, if your manager tried to teach you something but you ended up having to ask someone else for further clarification, go ahead and give your manager the credit. On the same note, you can also let your manager know who else really helped you. Giving out such kudos will definitely help your manager remember you later, as the intern who made the most of the opportunity and wasn’t afraid to give credit where credit was due. You might even get called back for the next open full-time position.

This guest post was contributed by Laura McPherson. Laura writes for Masters in Accounting, a career resource for learning about getting started in the accounting career field.

If you have a great idea for a jungle-themed post, let us know! Guest writers or requests are always welcome!

Tags: advice, Career Path, dress to impress, economy, employee behavior, ethusiasm, expectations, first impressions, full time opportunity, guest, internships, new job, opportunities, positive attitude, positive thinking, proactive, proper behavior, relationships, skills, tips, volunteer

The Jungle Books – Your Tax Day Preparation

It’s Friday the 13th of April, 2012! Whether you are superstitious or not, this day might be considered lucky or unlucky since it would generally be two days before you were required to file your federal tax return for last year. However, because of a combination of the calendar, a holiday, and tax law, Tax Day 2012 is delayed until Tuesday, April 17, 2012.

Why is this? First, April 15 is a Sunday and all federal offices are traditionally closed on Sundays. This means that taxes can’t be filed on April 15, as regularly scheduled. Rather, the tax due date should roll over to the first available business day — Monday.

However, this year Monday happens to be April 16, Emancipation Day, a holiday local to the District of Columbia that has impact nationwide. Since 2005, Emancipation Day has remembered President Abraham Lincoln’s April 16, 1862, signing of the Compensated Emancipation Act, which freed the city’s 3,128 slaves. In honor of this day, Washington, D.C.’s governmental institutions are closed.

And federal law gives taxpayers the gift of an extra day … Tax Day rolls over to the next business day, Tuesday, April 17. (Please note that you may have tax forms that say they are due April 16. They were printed before the IRS realized the Emancipation Day conflict.)

Despite the 2-day change, as a reminder, the deadline to file a federal tax return with extension has not changed. That filing date remains October 15, 2012. 

Remember, state filing deadlines vary by state but most states have chosen to mirror the IRS’ tax deadlines this year even though Emancipation Day is specific to Washington, D.C. Be sure to check with your accountant to confirm your local filing deadlines.

Having said all of that now might be a good time to start thinking about making this whole process a little easier on yourself for next year with some pre-tax planning organization and preparation. For those who have had multiple jobs or less income because of the economy, your tax return could mean a huge difference so being prepared is the best thing you can do.

First, get your yearly information to your accountant as soon as you can in January/February.  Many people wait until the last minute before the deadline and then file an extension when, with just a little pre-planning, you can have all your information organized in advance and be nearly done before the New Years Eve ball drops on Times Square. More to celebrate!

Second, don’t just dump your receipts in a box and expect your accountant to figure out what they are all for, particularly if you are a habitual last minute filer.  Using one credit card for business expenses is a great way to keep things more organized but you need to take one step further and allocate those costs to supplies, entertainment, office equipment purchases, etc. Doing so each month when you are reviewing your credit card bill can help ensure the chore is not so large when it comes time to file your return.

Thirdly, seek out your accountant’s expertise and ask for tax planning advice. Your accountant is a valuable resource and can assist you throughout the year with ways to maximize deductions on certain items if you consult them in advance.

Remember these tax tips and good luck Jungle Adventurers on Friday the 13^th!

Tags: accountant, deadline, emancipation day, expectations, expenses, Friday the 13th, income, IRS, organization, preparation, superstition, tax deadline, tax return, taxes

The Map – A Guide Through The Jungle

Finding a job in the current climate is a full-time job in itself, but there are ways to make things easier on yourself. Use these points to draw a map to navigate through the job search jungle.

What’s your skill-set?

Firstly, be honest with yourself about the skills you have. Sit down and make a list of the jobs you’ve held in the past, the dates they covered, and the skills required. If you’re an experienced professional, limit your outlines to the most recent ten years. If you’ve been out of the workplace for a while, then list any relevant voluntary posts. If you’re new to the world of work, think about any mentoring or extra-curricular activities you’ve been involved in, including sports or drama. This information forms the basis for the professional experience section of your resume, which in effect is your calling card for jobs and can also be used to help fill in application forms. Other sections typically include some personal details, including how employers may get in touch with you, and relevant educational qualifications. Have a basic prototype curriculum vitae (CV) that you can use as the basis for different types of jobs and industries.

Where are all the jobs?

Secondly, think about the type of job you want, and where those jobs are advertised. Local newspapers and job boards are a great start, but many openings are now advertised only on the Internet. Many appear on professional job boards, but several are advertised only on the website of an organization. Many more openings are not advertised at all, and this is where you need to think laterally about your contacts. Do any of your friends or relatives work in organizations that are hiring? Which school did you attend? Are you aware of any alumni who have gone into businesses that are expanding? What agencies can you think of who deal with your industry, and have you registered with them? What technical and specialist trade magazines are there in your area? Even if they don’t carry situations vacant, the news items offer an insight into companies that are expanding. Many local libraries carry copies of trade magazines, so you can browse at your leisure.

Target your application

Thirdly, once you’ve found a vacancy that looks promising, go through the job description carefully. Make a grid of how your skills and experience are the best possible match for the vacancy, and mentally prepare for your interview by thinking of at least two, preferably three, concrete examples of how you displayed those skills in previous posts. Take your base cv and target it for the post.

Expand your skill-set

If you’re finding that many promising job advertisements you spy ask for skills outside your area, think about how you can upskill yourself. Is there a local college course in your area? Could you work on a voluntary basis for an organization to refresh your skills, and do some good at the same time?

Be realistic

You may also find, especially if changing industries or just starting out, that you need to revise your salary expectations or the type of role you’re willing to take. At the moment, it’s an employer’s market, and although history tells us that everything moves in cycles, flexibility is the key at present. You may also need to be extremely creative in the job titles and keywords you use to carry out your search. Once upon a time, a secretary was a secretary. Now, he or she may go by the title of executive assistant, virtual assistant, or clerical executive. And who’d have thought a librarian’s post would be advertised under the title of information alchemist?

Be patient

However you choose to carry out your job search, be patient. The right job is out there somewhere.

This guest post is contributed by Sally Derby. Sally is an experienced office manager with over twenty years of successful personal job-hunting experience in the administrative field. She writes for Degree Jungle on the topics of interviewing and helping candidates to sell their skills and expertise, on paper and in person.

If you have a great idea for a jungle-themed post, let us know! Guest writers or requests are always welcome!

Tags: advertise, advice, agencies, alumni, application, changing industries, cv, expectations, experience, guest, job openings, Job Search, keywords, networking, patience, preparation, resume, skill-set, unemployment, volunteer

The Freeze – Perspective and Expectation

It’s 60 degrees today in Miami, Florida.  People are shivering in the streets wearing seldom-used fur coats and heavy winter boots.  In the winter months in Florida, it is generally accepted that it will still be summer-like temperatures compared to the northern states. Today, on the 3^rd of January, Floridians consider it to be freezing. 

In Virginia, it is floating around a true freezing temperature of 30 degrees and people are probably wearing the same winter clothing that the Floridians have donned at double the temperature. If it was 60 degrees today in Virginia, people would be driving with the tops down on their convertibles, playing golf in shorts, and wearing light sweaters thrilled about such warm weather in winter.

Your perception, how you view situations and circumstances, is based on your experience combined with your expectations. If your experience tells you that it should be 70 degrees in Florida all winter, having the reality be 10 degrees cooler than your expectation will cause you to feel colder than you would if you had been expecting cooler weather. In Virginia, if you expect it to be below freezing and 3 feet deep in snow, a cloudless sky and twice the anticipated temperature will have you perceiving it to be quite a “warm” day!

Consider your relationships with regard to your experience and expectation:

As a manager, do you expect your employees to rush to meet your stated objectives so your group can grow as a whole? According to your experience, have you empowered them to do so or are there unforeseen barriers to their success that you would be able to anticipate or circumvent?

As an employee, are you capitalizing on opportunities at your workplace to exceed your manager’s expectations and help your team to reach their annual goals?  Or, are you someone who is looking for areas where your manager should do more for you in your career and goals? 

These situations are based on your perspective. If you spend all of your productive time waiting on other people to meet your expectations, your life, and your career opportunities may pass you by. 

Please take a moment to share a positive example where your expectations were not being met, and how you took the initiative and the responsibility to improve the situation and facilitate efforts for the team rather than waiting on other people to meet your needs. 

Rather than simply wishing the weather were warmer, take out that fur coat and warm yourself up from the freeze!

Tags: anticipation, expectations, experience, goals, objectives, opportunities, perception, perspective, success, team

The Fish – Swimming Through The Interview Questions

Interviewing Questions Series: 1-2 of 29

Answers to popular (and sometimes tricky) questions you might hear in your next interview. Suggestions and requests are welcome in the comments. If you are currently a job seeker, a great way to help you prepare for the interview is to prepare a brief answer to all of the questions here. Download all of the questions here: Interview Prep Guide.

“Tell me about yourself.”

This is a very common ice breaker. An interviewer that starts off with this question is trying to buy time and get focused. This is your time to shine and help them feel comfortable with you. Smile, and ask politely, “Where would you like me to start?” They might ask why you chose your college, or why you want to leave your current role. Move into your best 2 or 3 sentence summary going forwards or backwards from where they asked you to begin. Think TVGUIDE version…only give the basics so you can get more detailed in your next answers after they are ready to focus on YOU.

You SHOULD NOT launch into a 5 minute discussion about your entire life’s story. Keep it professional, focused and thank them for inviting you in should it be appropriate. Avoid personal topics like family, religion, personal beliefs, and hobbies. Also avoid topics that might be negative like why you want to leave your current job. It’s more important why you’re there and where you’re trying to go, not what you want to avoid and/or what you’re trying to escape. Keep the conversation moving forward, you are trying to swim up to the job offer, not let your self fall back with the current.

“What are you looking for in your next position?”

If you are interviewing for a specific job, make sure you talk about things that are obviously included in the position you are interviewing for and the company. Be honest, but don’t make it all about you, and don’t focus on only soft skills (i.e. reliability, personable, flexibility, etc.). Discuss measurable, content related work (i.e. software, how many people you have managed, money you have saved the company, projects you’ve worked on and the monetary outcome, etc.)

AVOID talking about things that have gone awry in the past or that may obviously not involve the type of job you are interviewing for. Boasting about skills that you probably don’t even need in the position won’t make you sound more qualified. Keep your conversation focused on the work, the opportunity at the company, and what you will do for them; not what they will do for you. You should never ask about benefits in the interview or demand them as part of your compensation before you have been offered the job. (such as fully paid health insurance or work from home flexibility, etc).

Tags: advice, avoid, Career Path, communication, expectations, first impressions, interviewing, Interviewing Skills, Job Search, success, ten steps to finding the perfect job, tips

The Canopy – Protecting the Saplings

Four Gifts For Grads:

1.    Even though you are smart and have accomplished completing your degree, you’re likely going to have to start at the bottom and work your way up just like any tree in a thick forest environment. All seeds start growing from within the earth and the more experience they have, the larger they grow until they are high above the rest getting the most light!  If you set your expectations that you will learn the business from the ground up, you’ll get where you want to go eventually, right above the canopy!

2.    If you’re thinking more education is the answer, think again!  Yes, there probably will be more jobs in a couple of years when you get your additional degree, but you still need some practical work experience to combine with your education in order to get ahead.  Starting at an entry level spot somewhere that has a tuition reimbursement program is often a better bet than pursuing another degree full time.  Learn while you grow in your experience. A tree needs to grow upwards before it can really spread its branches. You will never make it through the thick rooftop of the jungle if your “branches” are too wide to penetrate the leafy ceiling. Ultimately, you don’t want to have more education combined with a lack of practical work experience, now or later! 

3.    NETWORK!  80% of all jobs are obtained through networking.  Even in my office we are looking for an entry level/intern type person and only had 2 qualified responses!  The tallest trees that form the canopy of the forest help the smaller trees and shade them from rough winds and other inhospitable elements while they are still young and new. Ask your parents, their friends, and your friends parents for help.  Be patient, and keep your Facebook page looking professional, too!

4.    Fail to plan, plan to fail!  Create a plan based on solid market research and go after jobs at the companies where you want to work. Seek to meet people who already work there by volunteering at charity events their companies sponsor.  Those people can refer you internally as jobs open up.  Create some good solid roots that will support you and hold you steady as you grow. The better your foundation, and the more you network, the higher you will be able to grow in the job search jungle!

For more information on this topic visit: http://www.carolynthompson.net/jobsearchwebinar.htm

Carolyn Thompson

Author of TEN EASY STEPS TO A PERFECT RESUME…available on Amazon.com!
and TEN STEPS TO FINDING THE PERFECT JOB…available on Amazon.com!  

Tags: advice, education, entry level, expectations, experience, Facebook, graduates, networking, students, volunteer

The Butterfly – When To Spread Your Wings And Fly

When is it time to spread your wings and fly, and for what reasons? Think about your current job situation. Is it with a stable company? Are promotions passing you by? Has there been a reduction in staff? Maybe you are just ready for more career growth and challenge. When tackling this obstacle, keep in mind a few sure signs it is time to move on:

1. -Other co-workers are being promoted while you have been in the same role for years
2. -Office gossip, and feeling alienated from your team
3. -The company is having financial difficulties resulting in a reduction in staff
4. -You no longer want to get up and go to work in the morning
5. -You no longer feel challenged in your current role and yearn for more
6. -You have not received a pay increase for more than 2 years
    

On the other side of the fence there are sure reasons to stay in your current position (cocoon). As a Recruiter, I recently spoke with a friend who has worked in his current position for a year, with only one year of experience in his role, he truly felt that it was time to move on, and wanted a 15k pay increase. My advice to him: In this current market only having one year of experience and expecting a 15k pay increase is unrealistic. There are too many Caterpillars out there looking to spin their cocoon! They will be more flexible with realistic expectations to gain more experience. Here is something to take into consideration: although important, money isn’t everything. If the position offers more experience, advancement in your field, and you are working with innovative technology that is marketable, take that into consideration before ruling it out because the dollar amount is not what you expect. In time you will spread your wings and fly. There is a time and a season for all. Is this your time or your season!?

Rachel Harris
Associate, CMCS

Tags: advice, expectations, experience, fear, promotion